Assistant Executive – Managing Director (MD)
EB - A514Jewellery ManufacturingNo bar for right candidateEverbest Recruitment Team
Key Skills: Communication: Good verbal and written communication skills in Gujarati, Hindi and basic-to-good English , Computer skills: Working knowledge of MS Word, Excel, PowerPoint, email and calendar tools , Organization: Strong planning, time management, follow-up and documentation skills , Professionalism: Trustworthy, disciplined, proactive, detail-oriented and able to handle confidential information , Problem-solving: Ability to priorities tasks, coordinate with multiple departments and work to deadlines.
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1. Manage the MD’s calendar, appointments, meetings and reminders.
2. Coordinate meetings with department heads, employees, clients, suppliers and other stakeholders.
3. Prepare meeting agendas, take minutes, record decisions and follow up on action points and deadlines.
4. Draft, review and organize emails, letters, presentations, reports and other business documents.
5. Collect updates from departments and prepare concise status reports for the MD.
6. Track important tasks and pending matters assigned by the MD; remind responsible persons and report delays.
7. Arrange business travel, transport, accommodation and meeting logistics when required.
8. Handle calls, messages, visitors and requests professionally, prioritizing matters for the MD’s attention.
9. Maintain organized records and files and ensure that confidential company and business information is protected.
10. Coordinate with departments such as HR, Production, Accounts, Purchase, Quality and Administration as required.
11. Assist with special projects, data collection, basic analysis and other tasks assigned by the MD.
12. Ensure follow-up is completed on time and escalate urgent issues or important changes promptly.
2. Coordinate meetings with department heads, employees, clients, suppliers and other stakeholders.
3. Prepare meeting agendas, take minutes, record decisions and follow up on action points and deadlines.
4. Draft, review and organize emails, letters, presentations, reports and other business documents.
5. Collect updates from departments and prepare concise status reports for the MD.
6. Track important tasks and pending matters assigned by the MD; remind responsible persons and report delays.
7. Arrange business travel, transport, accommodation and meeting logistics when required.
8. Handle calls, messages, visitors and requests professionally, prioritizing matters for the MD’s attention.
9. Maintain organized records and files and ensure that confidential company and business information is protected.
10. Coordinate with departments such as HR, Production, Accounts, Purchase, Quality and Administration as required.
11. Assist with special projects, data collection, basic analysis and other tasks assigned by the MD.
12. Ensure follow-up is completed on time and escalate urgent issues or important changes promptly.
KEY REQUIREMENTS & SKILLS
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